Word, Excel No Longer Free on Harvard Network

As of March 31, roughly 200 to 500 Harvard students have been forced to decide whether to spend a lot of time or a lot of money to gain access to Microsoft programs.

Because of a revised Microsoft policy, students can no longer access Microsoft programs, including Word and Excel, in their rooms through the Harvard network.

Instead, students who had used the programs through the network must either buy expensive software or find alternate methods of obtaining the programs.

Microsoft's new plan, Campus Agreement 2.0, revises previous licensing rules in which universities paid for software based on how many computers would be using the program at once.

Under the old plan, once universities had the programs, an unlimited number of students and faculty could access the programs from their personal computers through the network.

The new plan forces universities to pay an annual rate based on the number of student and faculty users.

Director of Computer Services in the Faculty of Arts and Sciences Franklin M. Steen estimated that between 200 and 500 students--the number of students that had accessed the Microsoft programs through their own computers--were affected by the change.

Under the new plan, which raises the cost of the program by $2, students are allowed to keep the Microsoft programs on their computers after they leave the university. The $2 charge brings the total fee to about $20 per student annually, according to an article in the Chronicle of Higher Education's on-line edition.

But instead of paying the annual fee, Harvard is transferring the financial burden to students.

Students must buy Microsoft Office 97 programs to access the software, or purchase other programs such as Word-Perfect or Claris Works.

The Technology Product Center (TPC) sells the standard Office 97 suite for $159 and the professional suite, which includes the Access database program, for $199, said TPC Supervisor Steve A. Gabel.

Some students have opted to not purchase the software.

"Well, I couldn't afford it because it's almost $200 for Office 97," said Adam M. Ross '00. Instead, Ross converted files to Office 95, the older version of the program that came with his computer, which he called a "tedious and time consuming task."

Ross said, for example, if he needed his resume from last spring he would have to access it from a computer lab, because he did not convert it to Office 95 before March 31.

Office 95 cannot read unconverted files from the newer program, and without access to Office 97, students cannot read their files from their personal computers.

"To say the very least, me and my friends were quite resentful for doing that because they let us have it long enough for us to be dependent upon it and then pulled the rug out from underneath us," Rosssaid.

Other students found easier ways around theproblem. Matthew G. H. Chun '02 said he borrowed afriend's disk and put the programs on his computerat no cost. He added that he doubts the new policywill be effective in bringing in extra revenue.

"I don't see what the purpose was for Microsofttaking it away because it probably created more aproblem for them," Chun said.

While many students have found alternatives topaying, Microsoft profited from at least onestudent.

Paul F. Ramirez '02 chose to order the program.Ramirez said the quick disappearance of thenetwork programs and the university's lack ofexplanation were additional problems with the newpolicy.

Like students, Faculty have had to makeadjustments following the policy change. Preceptorin Cellular and Molecular Biology Lauraine A.Dalton wrote in an e-mail message that spreadsheetprograms aid in efficient calculations in somebiology courses, and that the departmentrecommended Excel in the past because it wasaccessible from Macs and PCs.

Because of the new policy, she noted thedepartment will still recommend a spreadsheetprogram, but will not specify Excel. Additionally,it will offer example calculations in the programsoffered on the Harvard network.

"The immediate feedback offered to users of aspreadsheet is of significant instructionalvalue," she wrote.

She added that to minimize student expenses,the department will not recommend that studentspurchase an expensive program.

Steen said he does not expect the change to bea problem.

The university purchased a copy of the programsfor each of the public university-owned machines,including laboratory and office machines.

Steen said that based on the number ofcomplaints he had received, few students wereinconvenienced by the change.

He added that the previous system wasinconvenient for laptop users, who make up abouthalf of all students. Laptop users who normallyaccess the programs on the Harvard network couldnot use the programs on their computers when theywere away from the network, including when theywere at home for vacations.

"We're finding that we've prepared for theimpact," Steen said. "We bought additionalsoftware, and the impact has not been great sofar."

FAS Computer Services provides course softwarefrom other companies

Other students found easier ways around theproblem. Matthew G. H. Chun '02 said he borrowed afriend's disk and put the programs on his computerat no cost. He added that he doubts the new policywill be effective in bringing in extra revenue.

"I don't see what the purpose was for Microsofttaking it away because it probably created more aproblem for them," Chun said.

While many students have found alternatives topaying, Microsoft profited from at least onestudent.

Paul F. Ramirez '02 chose to order the program.Ramirez said the quick disappearance of thenetwork programs and the university's lack ofexplanation were additional problems with the newpolicy.

Like students, Faculty have had to makeadjustments following the policy change. Preceptorin Cellular and Molecular Biology Lauraine A.Dalton wrote in an e-mail message that spreadsheetprograms aid in efficient calculations in somebiology courses, and that the departmentrecommended Excel in the past because it wasaccessible from Macs and PCs.

Because of the new policy, she noted thedepartment will still recommend a spreadsheetprogram, but will not specify Excel. Additionally,it will offer example calculations in the programsoffered on the Harvard network.

"The immediate feedback offered to users of aspreadsheet is of significant instructionalvalue," she wrote.

She added that to minimize student expenses,the department will not recommend that studentspurchase an expensive program.

Steen said he does not expect the change to bea problem.

The university purchased a copy of the programsfor each of the public university-owned machines,including laboratory and office machines.

Steen said that based on the number ofcomplaints he had received, few students wereinconvenienced by the change.

He added that the previous system wasinconvenient for laptop users, who make up abouthalf of all students. Laptop users who normallyaccess the programs on the Harvard network couldnot use the programs on their computers when theywere away from the network, including when theywere at home for vacations.

"We're finding that we've prepared for theimpact," Steen said. "We bought additionalsoftware, and the impact has not been great sofar."

FAS Computer Services provides course softwarefrom other companies